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Article VII Chapter Officers
Chapter Executive Officers: 1. The Chapter Executive Officers shall be Chapter President, Chapter Vice President, Chapter Secretary, and Chapter Treasurer, or a combination of Chapter Secretary and Chapter Treasurer. 2. The term of office for all Chapter Executive Officers shall be one (1) year. 3. The Chapter Executive Officers shall be elected at the regularly scheduled November Chapter Membership Meeting and shall hold office for one (1) year, from date of installation. Installation of Chapter Executive Officers shall be at the December Chapter Membership Meeting following their election. 4. The Chapter Treasurer may be bonded in an amount to be determined by the Chapter Executive Officers. The premium to bond the Chapter Treasurer shall be at the expense of the Chapter.
Duties of the Chapter Executive Officers: The following duties shall be performed by the Chapter Executive Officers. The Chapter Executive Officers may, from time to time, be called upon to perform additional duties, they may also, at their discretion, and in conjunction with direction from the Chapter Board of Directors, perform additional duties for the betterment, improvement, and well being of the Chapter.
1. The Chapter President shall be the Chief Executive Officer and Chairperson of the Chapter Board of Directors. The Chapter President shall have, subject to the advice, direction, and control of the Chapter Board of Directors, general charge of the Chapter business. The Chapter President shall execute with the Chapter Secretary all contracts and instruments which have first been approved by the Chapter Board of Directors. The Chapter President may call any special meeting of the members of the Chapter Board of Directors and/or general membership. In case of the absence or disability of the Chapter Treasurer, the Chapter President may execute checks for expenditures authorized by the Chapter Board of Directors. In such circumstances, either the Chapter Vice President or Chapter Secretary shall be called upon to co-execute such checks.
2. The Chapter Vice President shall be vested with all the powers and authority of the Chapter President and shall perform the duties of the Chapter President in the case of the absence, disability, or inability, for any reason. The Chapter Vice President shall also perform such duties connected with the operations of the Chapter at the suggestion or direction of the Chapter President. The Chapter Vice President shall annually recruit two (2) Chapter Members to conduct a review and create a report of the financial records of the Chapter. This group shall make an entry in the financial records as to their findings. In addition, the reporting party shall furnish a complete written financial report to the Chapter Board of Directors.
3. The Chapter Secretary shall have the responsibility to take and publish minutes of all meetings. The Chapter Secretary is responsible for publishing notice of all regularly scheduled Membership and Chapter Board of Directors Meetings. Additionally, the Chapter Secretary is also responsible for publishing notice of Special Membership Meetings. The Chapter Secretary, with the assistance of the Chapter Membership Chairperson (if applicable), shall keep a Chapter Membership Book, Roster or Record showing the name of each Chapter Member. The Chapter Secretary shall also be responsible for maintaining the currency and security of the original copies of the Chapter Bylaws, papers of incorporation, tax-exemption documents, and any other documents, books, papers, and records as the Officers or Chapter Board of Directors direct. The Chapter Secretary shall execute, along with the Chapter President, all contracts and instruments that have been first approved by the Chapter Board of Directors. The Chapter Secretary shall perform all other duties incident to the Office of Chapter Secretary, subject to the control of the Chapter President and the Chapter Board of Directors.
4. The Chapter Treasurer will execute all checks authorized by the Chapter Board of Directors. In case of the absence or disability of the Chapter Treasurer, the Chapter President may execute checks for expenditures authorized by the Chapter Board of Directors. In such circumstances, either the Chapter Vice President or Chapter Secretary shall be called upon to co-execute such checks.
5. The Chapter Treasurer shall receive and deposit all funds in a financial institution recognized by the Federal Deposit Insurance Corporation (FDIC) (for U.S. Chapters), and approved by the Chapter Board of Directors. The Chapter Treasurer shall also account for all receipts, disbursements, and the balance of funds on hand. The Chapter Treasurer shall perform all other duties subject to the control of the Chapter President and the Chapter Board of Directors. The Chapter Treasurer shall be responsible for the actuate maintenance of all insurance records, including the proper application, binding, and premium payment for all necessary insurance required by the Experimental Aircraft Association, Incorporated.
Article VIII. Chapter Board of Directors 1. The business and property of the Chapter shall be conducted and controlled by the Chapter Board of Directors. 2. The Chapter Board of Directors shall consist of the following: a. Class I Director: Class I Directors shall be the Chapter President, Chapter Vice President, Chapter Secretary, and Chapter Treasurer. b. Class II Director: Class II Directors shall be three (3) additional members elected to the position of Class II Director. 3. The Chapter President shall preside over the Chapter Board of Directors as its Chairperson. 4. In case of a vacancy on the Chapter Board of Directors, the Chapter President may appoint a replacement, subject to the approval of a majority of the Chapter Board of Directors. 5. Meetings of the Chapter Board of Directors may be called at any time by the Chapter President or by a two-thirds (2/3) majority of the Chapter Board of Directors. 3. Notice of Meetings of the Chapter Board of Directors, stating the location, time, and purpose of the meeting shall be mailed, emailed or personally given to each member of the Chapter Board of Directors at least 48 hours prior to the time of the meeting. If all of the members of the Chapter Board of Directors are present at a meeting, any business of the organization may be transacted without previous notice of the meeting. 4. A simple majority of the Chapter Board of Directors, at least two (2) of which shall be Executive Officers, shall constitute a quorum of the Chapter Board of Directors. 5. Each Member of the Chapter Board of Directors shall serve as a Board Member without compensation. 6. The Chapter Board of Directors shall have the power and authority to enforce all rules and regulations pertaining to the use and operation of the Chapter’s property.
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