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Article IX. Vacancies (Chapter President, Chapter Vice President, Chapter Secretary, Chapter Treasurer) If the office of Chapter President, Chapter Vice President, Chapter Secretary, or Chapter Treasurer become vacant for any reason, the Chapter Board of Directors shall elect a successor who shall hold the office for the remainder of the normal term, or at the option of the Chapter Board of Directors, hold a special election to fill the vacancy(s).
Article X. Elections 1. The Chapter President shall appoint a Nominating Committee made up of at least three (3) Chapter Members. The appointment of the Nominating Committee shall take place no later than July. 2. The appointments to the Nominating Committee will be announced to the members at the regular meeting in July, or earlier if a Nominating Committee has been formed at an earlier date. In addition, the names of the members appointed to the Nominating Committee shall be published in the next Chapter Newsletter. 3. Beginning in July, the Nominating Committee shall canvas the current Chapter Officers and Directors to determine if they wish to seek re-election to their current position or be nominated for any other position. The Nominating Committee shall also canvas the members of all committees and groups to seek those who may be interested in an elected position. Further, the Nominating Committee shall make themselves available to the Chapter Membership seeking any Chapter Members who may be interested and who are eligible to run for an elected position. 4. At the October Chapter Membership Meeting the Nominating Committee shall present to the membership the nominations they have obtained. In addition, open nominations will be accepted from the members during the October Chapter Membership Meeting. 5. Once all nominations have been received, a slate of nominees will be posted at one of the following sites. The regular meeting place, the Chapter website or newsgroup, or any place deemed appropriate by the Nominating Committee. It shall also be published in the next Chapter Newsletter.
6. Elections of Chapter Officers and Chapter Directors will take place at the November Chapter Membership Meeting. Voting shall be done by written ballot and three (3) members appointed by the Chapter Board of Directors shall monitor the election. All ballots will be counted and confirmed by the monitors and the results of the election announced to the members present. If deemed appropriate by the members, the Chapter Secretary shall be responsible for the development and implementation of a process that will offer absent eligible voting members the opportunity to vote by proxy. Such process shall be reviewed and approved by the Chapter Board of Directors prior to its use. 7. All newly elected Chapter Officers and Chapter Directors shall assume their responsibilities at the December Chapter Membership Meeting.
Article XI. Transition of Leadership 1. The Chapter Membership recognizes the importance of a smooth transition of Chapter Leadership. Therefore, subsequent to the election of Chapter Officers and Chapter Directors, the incumbent and newly elected Chapter Officers and Chapter Directors shall organize and hold a transition meeting wherein all Chapter records and information will be passed on to the newly elected Chapter Officers and Chapter Directors. 2. During the transition meeting, the newly elected Chapter Officers and Directors shall review the Chapter Bylaws, the Chapter Goals, Mission and Vision Statements, Articles of Incorporation, tax status, insurance policies, and an inventory of Chapter property to ensure they are clearly known and understood. 3. During the transition meeting the newly elected Chapter Officers and Chapter Directors shall review the incorporation documents to ensure the Chapter is current in all government obligations and the Chapter is properly incorporated. 4. During the transition meeting the newly elected Chapter Officers and Directors shall review and submit the Chapter Status Report to the EAA Chapter Office, and ensure that all proper notifications have been forwarded to the EAA Chapter Office as prescribed. 5. During the transition meeting the newly elected Chapter Officers and Chapter Directors shall review the insurance requirements specified by EAA for all different types of Chapter activities and ensure that all proper insurance coverage has be arranged through the appropriate programs of the Experimental Aircraft Association.
Article XII. Financial Reports 1. The Chapter Treasurer shall prepare an annual financial statement and present the report on the financial status to the membership. The form of the report, will be in written format. The Chapter Board of Directors will determine the method of distributing this report, either by presentation at a Chapter Membership Meeting, Chapter Newsletter, Chapter website, email, or any combination of the aforementioned means.
2. The Chapter Board of Directors, under the direction of the Chapter Vice President, shall arrange annually to have an internal report of all financial records and practices of the Chapter. Further, the Chapter Board of Directors shall make available a copy of the written report to the membership. The Chapter Board of Directors will review any recommendations by the committee and shall take appropriate steps to implement any reasonable recommendations.
Article XIII. Facilities, Tools, and Other Assets 1. If the determined value warrants, the Chapter Officers and the Chapter Board of Directors shall ensure all facilities, tools, and other assets are properly insured against loss. 2. The Chapter Officers and Chapter Board of Directors will serve on appropriate committees to properly manage the Chapter’s facilities, tools, and other assets. Article XIV. Chapter Nominating Committee The Chapter Nomination Committee shall consist of 3 Chapter Members. The purpose of the Chapter Nomination Committee is to conduct the annual process of recruiting nominees for the various elected positions within the Chapter and report these nominations to the Membership of the Chapter.
Article XV. Organization Committees The Chapter Board of Directors may establish the committees as it deems necessary to conduct business. Further, the Chapter President may establish work committees to conduct Chapter business.
Article XVI. Dispute Resolution In the event a dispute arises within the Chapter, a written petition, endorsed by a quorum of Chapter members, as defined in Article VI, may request intervention by the Chapter Office Staff of the Experimental Aircraft Association, concerning a dispute within the Chapter. The Chapter Membership will cooperate completely and fully with the Chapter Office Staff of the Experimental Aircraft Association, in the resolution process. In the event a dispute occurs within the Chapter, and it cannot be resolved with the assistance of the Chapter Office Staff of the Experimental Aircraft Association, and it is determined by the Chapter Office Staff of the Experimental Aircraft Association, to be at an impasse, the Chapter agrees and acknowledges the authority and responsibility of the Experimental Aircraft Association, to remove the Chapter Charter. If the Chapter Charter is removed, the Chapter will have no further recognition or affiliation with the Experimental Aircraft Association.
Article XVII. Amendments The Chapter Bylaws of the Chapter may be repealed, amended, or new Chapter Bylaws adopted at any Regular Chapter Meeting of the members called for that purpose with approval of the Experimental Aircraft Association Staff. The bylaw issue(s) must be passed by a not less than eighty percent (80%) majority vote of the Chapter Members eligible to vote. The vote may be either in person or by proxy.
Article XVIII. Dissolution The Chapter may be dissolved by a two-thirds majority vote of the voting Chapter Members. If the Chapter is dissolved, the Chapter President is responsible for ensuring that all Chapter debts and obligations are paid and the proper disposition of all Chapter records, materials, and assets to the Experimental Aircraft Association, P.O. Box 3086, Oshkosh, Wisconsin, 54903-3086. Chapter President’s Signature ______________________________Date___________
Chapter Vice President’s Signature __________________________ Date __________
Chapter Secretary’s Signature ______________________________Date ___________
Chapter Treasurer’s Signature ______________________________Date ___________
EAA Vice President, Chapter Relation’s Signature
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